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Oregon Chess Federation is a non-profit corporation registered in Oregon.

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BYLAWS OF OREGON CHESS FEDERATION, INC.

(Includes all changes through September 4, 2016)

(An Oregon Nonprofit Corporation referred herein variously as the “OCF” or the “Federation”)

Important note: Some of the membership dues and membership information in these bylaws are out of date. Please see the membership page for current information.

I. OFFICES; PURPOSES

A. Principal office.

The principal office of the Federation in the State of Oregon shall initially be located at Portland, Oregon. The Federation may have such other offices within the state of Oregon as the Board of Directors (the “Board”) may determine or as the affairs of the Federation may require from time to time.

B. Registered office.

The Federation shall have and continuously maintain in the state of Oregon a registered office and a registered agent whose office is identical with such registered office, as required by the Oregon Nonprofit Federation Act. The registered office may be, but need not be, identical with the principal office in the State of Oregon; the address of the registered office may be, but not need be, identical with the principal office in the State of Oregon. The address of the registered office may be changed from time to time by the Board.

C. Purposes.

The purposes of the Federation, none of which are for profit, are to develop, encourage, promote, support, sponsor and coordinate chess activities in Oregon.

II. MEMBERS

A. Classes of Membership.

There shall be three classes of membership:

1. Full member: a one year OCF/NWC membership which includes a voting membership in the OCF and a 12 month subscription to Northwest Chess magazine. Cost will be $25 per year for Adults and $17 per year for Juniors under age 20 at the expiration date of their membership.

2. Associate Membership: a one year OCF/NWC membership which includes a voting membership in the OCF but no magazine subscription. Cost will be $3 per year. Associate memberships may be purchased by a member of the immediate family living in the same household as a full Adult or Junior member.

3. Tournament Membership: This membership can only be purchased at a tournament in Oregon or Washington and lasts through the end of the event only. The cost of a tournament membership is $5. It is a nonvoting membership and does not include a subscription to Northwest Chess magazine.

B. Meetings of Members.

Each year, one regularly scheduled membership meeting will be held.

1. Meetings shall be convened and conducted by the President in accordance with Robert’s Rules of Order (revised), insofar as these rules do not conflict with these Bylaws. No quorum shall be required and any attending voting member may vote on all matters before the meeting.

2. The members shall meet during the Labor Day weekend at the site of the Oregon Open Chess tournament for the transaction of OCF business. At this meeting on every even‑numbered year the voting members will elect, by a plurality of those attending and voting, a Board which will consist of the following officers: President, Vice-president, Secretary, Treasurer, Tournament Coordinator, Scholastic coordinator, and Director‑at‑Large. in addition, the following USCF Officers will be elected: USCF Delegate for Oregon, USCF Voting Member for Oregon, and at least one USCF Alternate Voting Member for Oregon.

3. In addition to regularly scheduled meetings, the Board may call up to two additional meetings per year. Members must be given 30 days notice prior to the date for such a meeting. The Board must call such a meeting upon petition of ten or more members.

III. BOARD OF DIRECTORS

A. General powers.

Between meetings of the members, the affairs of the Federation shall be managed by its Board.

B. Number, Tenure and Qualifications.

The Board will consist of the following officers: President, Vice‑President, Secretary, Treasurer, Tournament Coordinator, scholastic coordinator, and Director‑At‑Large. Each Director shall hold office until his successor shall have been elected or appointed and qualified.

C. Regular Meetings.

Regularly scheduled meetings of the Board shall be held without other notice than this Bylaw immediately following the regularly scheduled meetings of the membership. The Board may provide by resolution the time and place, either within or without the State of Oregon, for the holding of additional regular meetings of the Board without other notice than such resolution.

D. Special Meetings.

Special meetings of the Board may be called by or at the request of the President or any two Directors. The person of persons authorized to call special meetings of the Board may fix any place within or without the state of Oregon as the place for holding a special meeting of the Board called by them.

E. Notice.

Notice of any special meeting of the Board shall be given at least five days previously thereto by written notice delivered personally or sent by mail or e‑mail to each Director at his address as shown by the records of the Federation. if mailed, such notice shall be deemed to be delivered when deposited in the united States mail in a sealed envelope so addressed with postage thereon prepaid. If notice be given by e‑mail, such notice shall be deemed to be delivered when the e-mail is placed in the Director’s inbox by their e-mail service provider. Any Director may waive notice of any meeting. The attendance of a Director at any meeting shall constitute a waiver of notice of such meeting, except where a Director attends a meeting for the express purpose of objecting to the transaction of any business because the meeting is not lawfully called or convened. Neither the business to be transacted at, nor the purpose of, any regular or special meeting need be specified in the notice or waiver of notice of such meeting, unless specifically required by law or these Bylaws.

F. Quorum.

A majority of the voting members of the Board shall constitute a quorum for the transaction of business at any given meeting of the Board if less than a majority of the voting‑eligible Directors are present at said meeting, a majority of the Directors present may adjourn the meeting from time to time without further notice.

G. Manner of Acting.

The act of a majority of the Directors present at a meeting at which a quorum is present shall be the act of the Board, unless the act of a greater number is required by law or these Bylaws.

H. Vacancies.

Any vacancy occurring in the Board and any directorship to be filled by reason of an increase in the number of Directors may be filled by the affirmative vote of the remaining Directors, even though less than a quorum of the Board may exist. A Director elected to fill a vacancy shall be elected for the unexpired term of his predecessor in office.

I. Informal Action by Directors.

Any action required by law to be taken at a meeting of Directors, or any action which may be taken at a meeting of Directors, may be taken without a meeting if a consent in writing, setting forth the action so taken or to be taken, shall be signed by all of the Directors entitled to vote with respect to the subject matter thereof.

J. Advisors to the Board of Directors.

The Immediate Past president, the Oregon Representatives to the Northwest Chess Policy Board, USCF Delegate for Oregon, USCF voting Members for Oregon and first USCF Alternate Voting Members for Oregon will act in a special advisory capacity to the Board. They will be notified and invited to all meetings of the Board. They will have the right to participate in the discussion of matters before the Board. They will be able to make and second motions. They will not be able to vote on motions.

K. Meetings by Teleconference.

Any member of the Board of Directors who lives more than 25 miles from the location of a regular or special meeting of the Board has the right to participate through teleconference. The President has discretion whether to allow participation of other Directors by teleconference.

(Approved August 31, 2014 membership meeting)

IV. OFFICERS

A. Officers.

The officers of the Federation shall be: President, Vice‑President, Secretary, Treasurer, Tournament Coordinator, scholastic coordinator, Director‑at‑Large, a USCF Delegate for Oregon, all USCF Voting Members for Oregon and at least one USCF Alternate voting Member for Oregon.

B. Election and Term of Office.

The officers of the Federation shall be elected bi‑annually by the membership at the regular meeting of the membership held in conjunction with the Oregon Open. If the election of officers shall not be held at such meeting, such election shall be held as soon thereafter as it conveniently may be. Each officer shall hold office until his successor has been duly elected or appointed and qualified.

C. Removal.

Any officer elected by the membership or appointed by the OCF Board may be removed by the members whenever in their judgement the best interests of the Federation would be served thereby.

D. Vacancies.

A vacancy in any office because of death, resignation, removal, disqualification or otherwise may be filled by the Board for the unexpired portion of the term.

E. President.

The President shall be the principal executive officer of the Federation and shall in general supervise and control the business and affairs of the Federation. The President shall preside at all meetings of the Board and members. The President may sign (with the Treasurer or any other proper officer of the Federation authorized by the Board) any deeds, mortgages, bonds, contracts or other instruments which the Board has authorized to be executed, except in cases where the signing and execution thereof shall be expressly delegated by the Board or by the Bylaws or by statute to some other officer or agent of the Federation The President shall serve on the Board as the Immediate Past‑president for one year after his term has expired. The President in general shall perform all duties incident to the office of president and such other duties as may be prescribed by the Board from time to time.

F. Vice‑President.

In the absence of the president of in event of inability or refusal to act, the Vice President shall perform the duties of the President, and when so acting, shall have all the powers of and be subject to all the restrictions upon the President. The Vice‑President shall perform such other duties as from time to time may be assigned by the President or by the Board.

G. Treasurer.

If required by the Board, the Treasurer shall give a bond for the faithful discharge of his duties in such sum and with such surety or sureties as the Board shall determine. The Treasurer shall: 1) have charge and custody of and be responsible for all funds and securities of the Federation; 2) receive and give receipts for monies due and payable to the Federation from any source whatsoever; 3) deposit all such monies in the name of the Federation in such banks, trust companies or other depositories as shall be selected in accordance with the provisions of Article VI of these Bylaws; and 4) be custodian of the corporate records and of the seal of the Federation and see that said seal is affixed to all documents, the execution of which on behalf of the Federation under its seal is duly authorized in accordance with the provisions of these Bylaws.

H. Secretary.

The Secretary shall: 1) keep the minutes of the regularly scheduled meetings; 2) keep a list of current members of the Federation; 3) provide an accounting at the regularly scheduled meetings; 4) keep minutes of Board meetings in one or more books provided for that purpose; 5) see that all notices are duly given in accordance with the provisions of these Bylaws or as required by law.

I. Scholastic Coordinator.

The Scholastic Coordinator acts as a liaison between the OCF and all scholastic chess organizations in Oregon and promotes junior chess in Oregon.

J. Tournament Coordinator.

The Tournament Coordinator acts as a USCF and OCF clearinghouse for the state of Oregon. The Tournament Coordinator will determine who is eligible for the Oregon championships, send invitations and present the final list of players to the tournament sponsor.

K. Director‑At‑Large.

The Director‑at‑Large will serve on the Board and perform other duties which may be assigned to them by the Board.

L. Qualifications.

All officers will have been OCF Members for at least six of the seven months preceding their election, shall be current members in good standing at the time of their election and must reside in Oregon during their term of office.

M. Application of this Article.

This Article shall apply to the officers of the Federation retroactively to July 1, 2007.

V. COMMITTEES

A. Committee of Directors.

The Board, by resolution adopted by a majority of Directors in office, may designate and appoint one or more committees, each of which shall consist of one or more Directors. Any such committee shall not have the authority to: 1) amend, alter or repeal the Bylaws; 2) elect, appoint or remove any member of any committee or any Director or officer of the OCF, 3) amend or restate the Articles of Incorporation, 4) adopt a plan of merger or adopting a plan of consolidation with another Federation, 5) authorize the sale, lease, exchange or mortgage of all or substantially all of the property and assets of the OCF; 6) authorize the voluntary dissolution of the Federation or revoke proceedings therefore; 7) adopt a plan for the distribution of Federation assets; or 8) amend, alter or repeal any resolution of the Board which by its terms provides that it shall not be amended, altered or repealed by such committee. The designation and appointment of any such committee and the delegation thereto of authority shall not operate to relieve the Board, or any individual Director, of any responsibility imposed on it or him by law.

B. Other Committees.

Other committees not having and exercising the authority of the Board may be appointed in such manner as may be designated by a resolution adopted by a majority of the Directors present at a meeting at which a quorum is present. Any member thereof may be removed by anyone authorized to appoint such member whenever in their judgement the best interests of the Federation shall be served by such removal.

C. Term of office.

Each member of a committee shall continue as such until the next annual meeting of the Board and until his successor is appointed, unless the committee shall be sooner terminated, or unless such member be removed from the committee or unless such member shall cease to qualify as a member thereof.

D. Chairperson.

One member of each committee shall be appointed chairperson by the person or persons authorized to appoint the members thereof.

E. Vacancies.

Vacancies in the membership of any committee may be filled by appointments in the same manner provided in the case of the original appointments.

F. Quorum.

Unless otherwise stated in the resolution of the Board designating a committee, a majority of the whole committee shall constitute a quorum and the act of a majority of the members present at a meeting at which a quorum is present shall be the act of the committee.

G. Rules.

Each committee may adopt rules for its own government not inconsistent with these Bylaws or with rules adopted by the Board.

VI. CONTRACTS, CHECKS, DEPOSITS AND FUNDS

A. Contracts.

The Board may authorize any officer or officers, agent or agents of the Federation, in addition to the officers so authorized by these Bylaws, to enter into any contract or execute and deliver any instrument in the name and on behalf of the Federation, and such authority may be general or confined to specific instances.

B. Checks, Drafts, etc.

All checks, drafts or orders for the payment of money, notes or other evidences of indebtedness issued in the name of the Federation shall be signed by such officer or officers, agent or agents of the Federation and in such manner as shall from time to time be determined by resolution of the Board. In the absence of such determination by the Board, such instruments shall be signed by the Treasurer and countersigned by the President or Vice-President of the Federation.

C. Deposits.

All funds of the OCF shall be deposited from time to time to the credit of the Federation in such banks, trust companies or other depositories as the Board may select.

D. Gifts

The Board may accept on behalf of the Federation and contribution, gift, bequest or devise for the general purposes or for any special purpose, of the Federation.

VII. BOOKS AND RECORDS

The Federation shall keep: 1) correct and complete books and records of account; 2) minutes of the proceedings of its Board and committees having any of the authority of the Board; and 3) a record giving the names and addresses of the members entitled to vote at its registered or principal office. All books and records of the OCF may be inspected by any Board member, or his agent of attorney, for any proper purpose at any reasonable time.

VIII. FISCAL YEAR

The fiscal year of the OCF shall begin on August 16 and end on August 15 in each year.

IX. SEAL

The Board may provide a corporate seal, which shall be in the form of a circle and shall have inscribed thereon the name of the Federation and the words “Corporate Seal/Oregon Chess Federation”.

X. WAIVER OF NOTICE

Whenever any notice is required to be given under the provisions of the Oregon Nonprofit Foundation Act or under the provisions of Articles of Incorporation or the Bylaws of the Federation, a waiver to such notice, whether before or after the time stated therein, shall be deemed equivalent to the giving of such notice.

XI. AMENDMENTS TO BYLAWS

These Bylaws may be altered, amended or repealed and new Bylaws may be adopted by a 2/3 vote of the members present. The Board may make changes in the Bylaws between the business meetings of the membership by a 2/3 majority of all of the Board of Directors. Such changes have to be ratified at the next business meeting of the membership but take effect immediately.

XII. BIDS FOR OCF SPONSORED TOURNAMENTS

A. OCF Sponsored Tournaments.

OCF will sponsor or ask for bids from other sponsors to hold the following tournaments each year: Oregon Championship; Oregon Junior Closed Championship; Oregon Open; Oregon Junior Open; the Oregon Class Championships; Oregon Senior Open and the Oregon Polgar Qualifier. There shall be no smoking in the playing areas at these tournaments (optional smoking areas outside the tournament room will be at the Organizer’s discretion).

B. Deadline for Bids for the Oregon Open.

Bids for co‑sponsoring the Oregon Open Tournament shall be in the hands of the OCF Tournament Coordinator by two weeks before the Oregon Class Championships Tournament preceding that Oregon Open Tournament. Bids will be reviewed and awarded by the Board.

C. Deadline for Bids for the Oregon Class Championships.

Bids for co‑sponsoring the Oregon Class Championships tournament shall be in the hands of the OCF Tournament Coordinator by two weeks before the Oregon Open tournament preceding that Oregon Class Championship. Bids will be reviewed and awarded at the regular Board meeting held in conjunction with the Oregon Open Tournament.

D. Tournament Locations.

These tournaments must be held in Oregon. Any individual or organization may submit a bid to co‑sponsor either or both of these tournaments. Bids for co‑sponsoring these tournaments will include at least the following information: 1) the prize fund and structure; 2) the proposed site including city and hotel or meeting room; 3) tournament format, including number of sections, qualification for each section, time control and proposed round schedule (which should include at least a 2 hour period for the general membership meeting if applicable); and 4) any proposed financial arrangements involving the OCF (including, but not limited to, donations to the prize fund, percentage of profits and/or advertising). Bids requesting co‑sponsorship by the OCF must include a complete proposed budget for the tournament.

E. Rejection of Bids.

If they feel it is in the best interests of chess in Oregon, the Board may reject any or all bids for either or both of these tournaments. In such a case the Board may either solicit additional bid(s) or have the OCF sponsor the tournament.

XIII. STRUCTURE OF OCF SPONSORED TOURNAMENTS

A. Tournaments Held.

The OCF shall hold the following tournaments: Oregon Championship, Oregon Open, Oregon Junior Closed Championship, Oregon Junior Open, Oregon Class Championships, and Oregon Senior Open.

(Approved August 31, 2014 membership meeting.)

B. Tournaments Sponsored.

The OCF will sponsor or co‑sponsor the Oregon Championship Tournament which will be held each year before May 1.

1. Tournament Conditions:

a. The tournament will be an invitational round robin of ten players, with player numbers for pairing determined by lot.

b. A $50 entry fee will be charged, refunded to the player upon completion of all games without a forfeit loss.

c. Time control will be determined by the organizer.

d. The prize fund, if any, will be determined by the organizer.

e. The perpetual trophy will be engraved with the champion’s name and the year at the sponsor’s expense.

f. The tournament will be USCF rated and FIDE Rated as a Futurity tournament. All players must have current USCF and OCF memberships.

g. In case of a tie, prize money will be divided equally, the players will share the title of Oregon Champion and will have possession of the perpetual trophy for equal periods of time. If all of the tied players do not wish to be co‑champions, the title and possession of the trophy will be determined by a playoff, the format of which will be agreeable to all tied players. The OCF Board will have the right of veto on financial grounds. if the tie‑breaking event results in a tie or the players and OCF Board cannot agree on the playoff format, then the tied players will be declared co‑champions and have possession of the perpetual trophy for equal periods of time.

h. Reasonable expenses such as site rental, director’s fees, rating fees and postage will be paid by the sponsor(s).

i. Except as stated in this subsection, all games must be played at the announced time for the rounds. If both players and the tournament director all agree, a game may be rescheduled, provided, however, that the game is completed before the time announced for the last round. If at all possible the tournament director should consult with the other players before approving a request to reschedule a game.

(Approved September 2, 2012 membership meeting.)

2. Selection of Players.

All players must be Oregon residents (see section 3). The President will appoint the tournament coordinator who will determine the ten active players (see Section 4) eligible to play in the championship according to the following criteria in the order they are given:

a. The current Oregon Champion or Co‑Champions.

b. The Oregon resident with the highest score in the last Oregon Open (determined by tiebreak).

c. The winner of the Oregon Junior Closed Championship (determined by tiebreak) provided his or her rating appearing in the current USCF Annual List is over 1900 and he or she has played 15 USCF regular (slow, not Quick Chess) rated games (excluding matches and the previous Oregon Championship or the previous Oregon Junior Closed Championship) during the calendar year prior to the year of the Championship. If the Oregon Junior Championship is not held during the calendar year prior to the year of the Championship, no player will be seeded into the Championship that year.

(Approved August 31, 2014 membership meeting.)

d. The Oregon Resident with the highest score in the Master/Expert section of the last Oregon Class Championship (determined by tiebreak). If the Oregon Class Championship is not held in the calendar year prior to the Championship, no player will be seeded into the Championship that year.

e. The Oregon resident with the highest score in the Oregon Invitational held in the calendar year immediately prior to the Closed Championship, so long as the player’s rating is at least 1900 in the USCF Annual List.

(Approved September 4, 2016 membership meeting.)

f. All remaining Oregon players who meet the Residency Requirements (see section 3) will be ranked by rating, excepting those players who have played less than 15 USCF regular (slow, not Quick Chess) rated games within Oregon during the calendar year prior to the year of the Championship. For ranking purposes, those players who have played less than 15 USCF regular (slow) rated games during the calendar year prior to the year of the Championship will have their rating adjusted downward by 10 points for each game less than 15 played. Any games played at ½ K will count as ½ game towards the aforementioned 15 games. Games played in the previous Oregon Championship shall not count toward the aforementioned 15 games.

(Approved August 31, 2014 membership meeting.)

g. A player shall be disqualified from playing in the Oregon Championship tournament if he or she has played in another state’s closed championship or qualifier for a national tournament.

h. A player who forfeits a game in the Oregon Championship (Closed or Invitational) without valid excuse in the judgment of the tournament director shall not be eligible to play in the Oregon Championship in the following year.

(Approved September 4, 2016 membership meeting.)

3. Residency Requirements.

For the purpose of playing in the Oregon Championship tournament, an Oregon Resident is defined as follows:

a. Any person who has lived in Oregon continuously from September 1 before the tournament through the start of the tournament, provided that he or she has not played in any other state’s championship during the calendar year prior to the Championship.

b. A student who attends school outside Oregon and who lives with Oregon-resident parents during summer vacation or other comparable situation, provided that he or she has not played in any other state’s championship during the calendar year prior to the Championship.

c. Oregon residents on active military duty are considered to have met the residency requirements for that year, provided that he or she has not played in any other state’s championship during the calendar year prior to the year of the championship.

(Approved August 31, 2014 membership meeting.)

d. The tournament coordinator will only contact potential players who are shown with an Oregon address on USCF records or who are known to be Oregon residents. However, an Oregon resident who shows another state on USCF records may notify the President or the tournament coordinator that he or she meets the residency requirements and wishes to be considered for an invitation.

4. Definition of “Active” Players.

The tournament coordinator will only extend invitations to active players, defined as players who either:

a. have played at least one USCF-rated game anywhere during the calendar year prior to the year of the championship; or

(Approved August 31, 2014 membership meeting.)

b. have been members of the USCF at some time within three years prior to the date of the Championship and notify the OCF President or the tournament coordinator no later than December 31 of the year prior to the year of the championship of their interest in playing in the next championship; provided, however, that if the tournament coordinator has extended an invitation to the Oregon Championship (Closed or Invitational) and the player declines or fails to respond, the tournament coordinator will not extend invitations in subsequent years unless the player notifies the President or the tournament coordinator that he or she does want to receive an invitation, if he or she would otherwise qualify.

(Approved September 4, 2016 membership meeting.)

5. Challenge Matches.

A match may be played at any time between the Oregon state champion and any other person with the state title at stake, provided:

a. The match is USCF rated and FIDE rated if both players have a FIDE rating.

b. The match has the approval of the OCF Board.

c. The match has the approval of the current Oregon champion

d. The challenger meets the residency requirements of sub‑section 3 above.

Should the title change hands as a result of such a match, the new Oregon champion would be seeded into the next Oregon Championship under section 2 above and the former Oregon champion would lose his automatic seeding.

6. Appeals.

The OCF Board will resolve any conflicts or disputes concerning selection of players for the Oregon Championship.

C. Open.

The OCF will sponsor or co‑sponsor the Oregon Open which will be held each year during Labor Day weekend.

D. Junior Closed.

The OCF will sponsor or co‑sponsor the Oregon Junior Closed Championship Tournament.

1. The tournament will be an invitational round robin of six players, with player numbers for pairing determined by lot.

2. A $25 entry fee will be charged, refunded to the player upon completion of all games without a forfeit loss.

3. The time control will be determined by the director.

4. The perpetual trophy will be engraved with the champion’s name and the year at the sponsor’s expense.

5. The tournament will be USCF rated. All players must have current USCF and OCF memberships.

6. In case of a tie, prize money will be divided equally, the players will share the title of Oregon Junior Champion and will have possession of the perpetual trophy for equal periods of time. If all of the tied players do not wish to be co-champions, the title and possession of the trophy will be determined by a playoff, the format of which will be agreeable to all tied players. The OCF Board will have the right of veto on financial grounds. If the tie-breaking event results in a tie or the players and OCF Board cannot agree on the playoff format, then the tied players will be declared co‑champions and have possession of the perpetual trophy for equal periods of time.

7. Reasonable expenses such as site rental, director’s fees, rating fees and postage will be paid by the sponsor(s).

8. All players shall meet Oregon Championship residency requirements outlined in Section 2, Subsection 3, be under the age of 19, and not have participated in another state’s championship tournament.

E. Junior Open.

The OCF will sponsor or co‑sponsor the Oregon Junior Open. The Scholastic Coordinator shall have the discretion each year to decide whether Oregon’s representative to the Denker Tournament of High School champions shall be determined in a special qualifying section of the Oregon Junior Open or in a separate tournament. Players in any tournament determining the Denker Tournament qualifier shall meet the same residency requirements as Oregon championship participants outlined in Section B, sub-section 3, shall not have played in another state’s Denker qualifier, and must attend school in Oregon or be registered in an Oregon Educational Service District, if homeschooled. In the event no Denker Qualifying tournament is held prior to the deadline the Oregon representative to the Denker tournament shall be the high school student with the highest USCF rating in the April rating supplement.

(Approved September 5, 2010 membership meeting.)

F. Class Championships.

The OCF will sponsor or co‑sponsor the Oregon Class championships.

G. Oregon Senior Open.

The Oregon Senior Open shall be open to all players (no residency requirement) at least 50 years old on the first day of the tournament. OCF shall maintain a perpetual trophy with the inscribed names of the champions or co-champions.

(Approved at August 31, 2014 membership meeting)

XIV. MISCELLANEOUS

A. Appeals by Tournament Entrants.

The Federation supports the right of tournament entrants to appeal contested decisions of tournament directors.

B. Financial Assistance to Tournament Organizers.

Any individual or organization desiring to sponsor a chess tournament in Oregon may approach the Board for financial assistance. The Board, after consideration of any and all relevant factors will act on this request, either accepting it or rejecting it.

C. Compensation for Tournament Directors.

It shall be the policy of the OCF to pay director’s fees and reasonable travel expenses to directors of OCF‑sponsored tournaments. Such fees and expenses will be decided upon in advance and will require approval of the majority of the Board.

D. Sponsorship of Tournaments other than Tournaments Listed in Article XIII.

The Federation will sponsor tournaments anywhere in Oregon where sufficient demand exists and independent promoters are unable or unwilling to sponsor or co-sponsor tournaments to meet this demand. Any Federation member may request to the Board that the OCF hold a tournament, upon receiving the request, the Board will appoint an individual to set up tournament details. Before any tournament can be sponsored by the OCF, it must be approved by the majority of the Board. Organizers of tournaments entirely sponsored by the OCF shall be paid 25% of the OCF’s profits (if any) for his efforts.

E. Approval for Tournament Sponsorship.

The entire Board must review and decide upon all requests for OCF sponsorship or co‑sponsorship of tournaments. No Director may act alone on such requests.

F. Compensation for the USCF Delegate.

The Delegate or Alternate Delegate who represents Oregon at the annual USCF Board of Delegates meeting shall be paid $100 provided there is more than $200 in the OCF treasury.

G. Cooperation with the WCF.

As long as the WCF continues to reciprocate, the OCF will not collect OCF memberships from Washington residents; instead, the OCF will collect the appropriate WCF membership from Washington residents and forward it to the WCF.

H. Tie Breaking.

Whenever it is necessary to break a tie for purposes of determining qualification for the Oregon Championship or any other purpose under these Bylaws, the methods to be employed shall be those set forth in the most current version of the official rules of the United States Chess Federation, in the order of preference given therein.

Revised 9/21/2016.
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